$1,000/month flat. Pay only after we sign your 2nd participant. Book a free call →
Carepilot (Free) NDIS Growth NDIS Registration About Testimonials Contact Log in Book a call →
Leads this week
+14 ▲ 38%
Participant signed
2 min ago
Sarah K. → Daily living · Tue/Thu
Speed-to-lead
1m 47s avg reply
CPL, March 2026
$20.52 ▼ 31%
NDIS Growth · Flagship offer

Sign 3–5 new participants this month. Without lifting a finger.

The done-for-you participant acquisition system that grew our own NDIS business to $2M. Meta & Google ads, landing pages, <2-min speed-to-lead, coordinator outreach, SEO, CRM. $1,000/month flat. You don't pay until your 2nd participant signs.

Book a Free Strategy Call → See pricing & ROI
$1,000/mo flat, no setup, no success fees Pay only after 2nd participant signs Month-to-month · No lock-in 100% money-back guarantee
3–5
New participants / month average
60–90
Days to first signed participant
<2min
Speed-to-lead response
$30k+
LTV per signed participant
The real problem

87% of NDIS providers rely on referrals alone.

Only 13 in 100 NDIS providers have a working participant acquisition system. The other 87 are stuck in referral roulette, busy when the referral fountain flows, idle when it doesn't.

No consistent pipeline

You're either drowning in referrals or staring at empty rosters. Revenue swings 40% month to month. Workers leave because shifts aren't reliable. You can't plan a year ahead, you can barely plan a week.

No lead-capture system

Enquiries go to a generic inbox. Someone replies "when they get to it", often 3 days later. By then the participant has already signed with the next provider. Lost revenue you never even saw arrive.

No follow-up cadence

One reply, then silence. NDIS participants need 5–10 touchpoints across SMS, email, and call before signing. Without a cadence, you're losing 60% of qualified leads to inertia.

Who we work with

Built for three kinds of NDIS operators.

Whether you're sub-30 participants, plateauing at 50, or just newly registered, there's a pathway for you.

New NDIS operator
New operator

Just registered. Need momentum.

You've passed your audit, congrats, now you need participants on the books. Within 60 days we have ads running, coordinator outreach in motion, and your first signups in pipeline.

  • 0 → 5 active participants
  • Brand build + Google Business Profile
  • Coordinator intro pack
Growing NDIS provider
Growing provider · most common

Plateauing at 20–50 participants.

You're profitable but stuck. Referrals come in waves, not a steady stream. We diversify your acquisition, Meta, Google, coordinator outreach, SEO, so growth doesn't depend on luck or one referrer.

  • Multi-channel pipeline (4+ sources)
  • 3–5 new participants/month avg
  • Worker matching + speed-to-lead
Unregistered NDIS provider
Unregistered provider

Plan-managed only. Want more.

You're delivering plan-managed and self-managed supports. You want to grow without becoming a paperwork shop. We focus on participant acquisition first, registration can come later (or be bundled in).

  • Plan-managed / self-managed leads
  • Optional registration bundle
  • Compliance-light intake
What you get

One flat fee. The whole growth machine.

No "starter" packages. No upsells. No 47-page agency proposals. You get the full system the day you sign, exactly what we use in our own NDIS business.

Meta & Google ad campaigns

Built around your ideal participant. We write the copy, design the creative, set up tracking, manage daily, every dollar accounted for. Average $20 cost-per-lead in our own funnel.

Meta AdsGoogle AdsConversion tracking

Speed-to-lead automation

SMS + email goes out within 2 minutes of any enquiry. We've measured the difference, replying in 2 minutes vs 1 hour is the difference between 60% and 12% conversion.

SMS alertsAuto follow-up7-day cadence

Landing pages + intake

Custom landing page per campaign. Embedded intake widget that auto-qualifies and books a meet-and-greet.

Coordinator outreach

Cold email + LinkedIn sequences to support coordinators in your region. Templates we've tested at scale.

SEO & content engine

Two blog posts a week, on-page optimisation, Google Business Profile, backlinks, included free.

Carepilot included, free, of course

The full 30+ tool NDIS business system. Lead pipeline, worker matching, scheduling, invoicing, compliance. Bundled into your growth subscription at zero extra cost. Replaces ~$1,800/mo in software.

Pipeline CRMWorker matchingInvoicingScheduling+ 26 more

Weekly reporting

Real dashboards, real numbers. Monthly strategy call with the founder. Always know exactly what's working.

Want to see if we're a fit?

Free 30-minute strategy call. We'll map your funnel, find the leak, tell you what we'd do. No pitch. No pressure.

Book your free call →
The Provider Scale Growth Engine

Five connected steps. One participant acquisition machine.

Every step in this engine is one we run in our own NDIS business, same playbook, same tools, same people answering enquiries.

01
Audit your current funnel

Audit your current funnel

30-minute deep dive into your existing setup. Where leads come from, where they leak out, what's working that you didn't realise. You leave with a written plan.

Day 0
02
Coordinator outreach engine

Coordinator outreach engine

We identify 50–200 support coordinators in your region. Personalised cold emails, LinkedIn touches, monthly nurture sequences. The relationships that compound for years.

Week 1–2
03
Meta and Google ads

Meta & Google ads, running daily

Audience-tested creative. Conversion-optimised landing pages. Pixel tracking that actually works. We target eligible participants and family decision-makers, not curiosity clicks.

Week 2 live
04
Speed-to-lead automation

Sub-2-minute speed-to-lead

Every enquiry triggers SMS + email within 2 minutes. Replying in 2 minutes vs 1 hour is the difference between 60% and 12% conversion. We've measured it. You can't afford slow.

Always on
05
Track, measure, optimise

Track, measure, optimise

Weekly reporting. Source attribution. Conversion funnels. We know exactly where every dollar of ad spend goes and what it earned. Monthly call with the founder, never a junior.

Ongoing
Where your participants come from

Four channels. All running in parallel.

Single-channel growth is fragile. When Meta crashes, your pipeline dies. We run four channels at once so when one dips, the others carry you.

Meta & Google ads

~$20 CPL · 22% of revenue

Carousel + static image campaigns targeting eligible NDIS participants and family decision-makers. From our own AMA Meta ads in March 2026: $307 spent, 15 leads, $20.52 CPL, carousel test out-performed by 41%. We re-run the same playbook for clients.

$15–25typical CPL
1 in 4leads convert
$20/daymin spend

Coordinator outreach

Free · 65% of revenue

Personalised cold email + LinkedIn sequences to 50–200 support coordinators in your service region. Templates we've tested at scale on our own roster. Coordinator referrals are higher-LTV, lower-churn, they're the bread-and-butter once you're set up.

200+SCs / month
8–12%reply rate
$0per lead

SEO & content engine

Compounds · 9% of revenue

Two blog posts a week, on-page optimisation, Google Business Profile, backlinks. SEO is slow, but every article you publish keeps producing leads for years. We have 190+ NDIS articles ranked in Google ourselves. Same SEO engine runs for you.

2/wkblog posts
~90 daysto rank
Compoundsforever

Direct + referral capture

Plug the leaks · 4% of revenue

Most providers leak existing demand. Word-of-mouth referrals lost in inboxes. Family enquiries with no follow-up. We embed an intake widget, route every enquiry into the pipeline, and run the 7-day cadence on each one. You start winning the leads you were already getting.

+47%recovery rate
2-min SLAfirst reply
7-daycadence
Operational timeline

From signup to signed participant in 60–90 days.

Most agencies stretch this into 6 months. We don't. Here's the timeline week by week.

1

Free strategy call

30 minutes. We map your existing funnel, find the gap, and scope the work.

Day 0
2

Onboarding sprint

We build your ad accounts, landing page, intake widget, Carepilot config, outreach sequences.

Week 1
3

Launch

Ads go live. Coordinator outreach starts. Speed-to-lead alerts on. SEO publishing begins.

Week 2
4

First participant

Most clients see their first signed participant in weeks 4–8. We optimise hard.

Weeks 4–8
5

Scale

Weekly reporting. Monthly strategy. We double down on what works, kill what doesn't.

Ongoing
Real results, real operators

What our clients actually saw.

Every number below is from a real Provider Scale client. We can introduce you to any of them on a strategy call.

14

Qualified enquiries in 6 weeks

Aurora Care · Western Sydney · Started Feb 2026. Three converted to active participants in the same window.

$20.52

Cost per lead

From our own AMA Meta ads, March 2026. $307 spent, 15 leads, $20.52 CPL. Carousel test out-performed by 41%.

9wk

Registration-to-revenue cycle

Sunset Allied Health · From audit pass to first signed participant in 9 weeks via the bundled Growth + Registration package.

Why Provider Scale

vs. typical NDIS agencies.

Most NDIS marketing agencies have never run an NDIS business. We have.

What you need
Typical agency
Provider Scale
Monthly retainer
$2,500–$5,000
$1,000 flat
Setup fee
$1,500–$5,000
$0
Pay before results?
Yes, full retainer
Only after 2nd participant
Lock-in contract
6–12 months
Month-to-month
SEO + CRM included
× Add-on $1,500/mo
Bundled free (Carepilot)
Built by NDIS operators
×
$2M+ live operation
First-year cost
$31k–$65k
$12k/yr ($1k/mo)
Stack the value

What you'd pay for this à la carte.

If you bought each piece separately from a normal NDIS agency, this is the bill. We bundle it for $1,000/month.

Done-for-you Meta & Google ads management
$2,500/mo
Landing page + intake widget build
$2,500 setup
Speed-to-lead automation + 7-day cadence
$500/mo
Coordinator outreach (Mailshake + LinkedIn)
$800/mo
SEO + content engine (8 posts/mo)
$2,000/mo
NDIS CRM + scheduling software (Carepilot)
$1,800/mo
Weekly reporting + monthly founder strategy call
$1,200/mo
Total à la carte cost
$8,800/mo + setup
Provider Scale Growth, everything bundled
$1,000/mo flat

And you don't pay a cent until your 2nd participant signs.

Pricing & ROI

One price. No surprises.

No setup. No success fees. No "platform" upcharges. The price you see is the price you pay.

Growth · Flagship
$1,000 /month

Flat fee · Month-to-month · No setup · No success fees

  • Meta + Google ad campaigns (managed daily)
  • Custom landing pages + intake widget
  • Speed-to-lead automation (<2 minutes)
  • Coordinator outreach (cold email + LinkedIn)
  • SEO + content engine (2 blogs/week)
  • Carepilot included (30+ tools, free)
  • Weekly reporting + monthly founder calls
  • Money-back guarantee · No lock-in
Don't pay until we deliver
You don't pay your first invoice until we sign your 2nd participant. If we can't deliver, you owe us nothing.
Book a Free Strategy Call →

Average client signs 3–5 new participants/month at ~$30k LTV each.

From real operators

Operators we've grown already.

★★★★★

"Six weeks in: 14 qualified enquiries, three signed participants. The lead-capture and follow-up runs without me touching it. Carepilot is unreal."

RW
Rachael W.
Director · Aurora Care
★★★★★

"I'd tried two NDIS agencies before Provider Scale. Both took my money and disappeared. These guys actually know NDIS. The difference is night and day."

NK
Nikhil K.
Founder · Pathways Disability
★★★★★

"$1,000/mo flat with everything bundled in. I was paying $3,800/mo for less. The pay-after-2nd-participant model removed all the risk for me."

LM
Lillian M.
Director · Compass Care
Read all testimonials →
Common questions

What providers ask before they sign.

When do I start paying?+

You don't pay your first invoice until we sign your 2nd participant. The first lead is the proof-point, once you have a steady flow of qualified enquiries, the rest follows. If we don't deliver, you owe us nothing.

Is $1,000/month really the whole price?+

Yes. No setup fee, no success fee, no platform charges. Ad spend is separate (you pay Meta & Google directly, your money, your accounts). Most clients budget $20–$30/day for ad spend on top.

What's the lock-in?+

None. Month-to-month. Cancel any time with 14 days notice. If you cancel before we deliver, you owe us nothing.

Do I have to be registered?+

No. We work with registered providers, unregistered providers (who can take plan-managed and self-managed participants), and we can also handle your registration via our Registration service if needed.

How fast will I see results?+

Ads usually go live in week 2. First qualified enquiries come in within 7–14 days of launch. First signed participant typically by week 4–8. Aim is 3–5 new participants/month by month 3.

What if you don't deliver?+

Money-back guarantee. If we don't sign your 2nd participant within 90 days of launch, you don't pay. If you do start paying and the results don't follow, we refund the months that underperformed.

Stop guessing

Ready to scale your NDIS business?

Free 30-minute strategy call. We'll map your funnel, find the leak, and tell you exactly what we'd do. If we're a fit, you'll know.

Book a Free Strategy Call → Or call 1300 543 123