No consistent pipeline
You're either drowning in referrals or idle. Revenue swings 40% month to month, workers leave because shifts aren't reliable, and you can't plan a year ahead when you can barely plan a week.
NDIS Growth · Flagship service
Done-for-you NDIS participant growth
We use strategies and methods that actually work in the NDIS. It isn't a traditional industry, where throwing time and money at generic marketing just doesn't land. We run our own proven systems and funnels, the same ones we use to fill the roster in our own NDIS business, to bring you an average of 5 new participants every month.
3.5–5
New participants / month average
14
Days to first signed participant
<2min
Speed-to-lead first response
$30k+
Lifetime value per participant
The real problem
87% of NDIS providers rely on referrals alone
Only 13 in 100 providers have a working acquisition system. The other 87 live in referral roulette, flat out when the referrals flow, staring at empty rosters when they don't. Here's what that actually costs you.
No lead-capture system
Enquiries land in a generic inbox and get a reply three days later, if at all. By then the participant has signed with the provider who answered first. Lost revenue you never even saw arrive.
No follow-up cadence
One reply, then silence. NDIS families need 5–10 touchpoints across SMS, email and call before they sign. Without a cadence you quietly lose 60% of qualified leads to inertia.
What you get
One flat fee. The whole growth machine.
No "starter" tiers. No upsells. No 47-page agency proposals. You get the full system the day you sign, the same one we use in our own NDIS business, plus the free Provider Scale OS platform bundled in.
Meta & Google Ads
- Built around your ideal participant
- Facebook, Instagram & Google Search
- Copy, creative & conversion tracking
- Managed daily, every dollar accounted for
Conversion Landing Pages
- Custom page per campaign
- Written for real NDIS families
- Mobile-first & fast to load
- Intake widget that auto-qualifies
Speed-to-Lead Follow-Up
- <2-minute first response, automated
- SMS + email + call cadence
- 7-day nurture sequence
- No enquiry left behind
Coordinator Outreach
- 50–200 support coordinators / region
- Personalised email + LinkedIn
- Monthly nurture sequences
- Higher-LTV, lower-churn referrals
SEO & Content Engine
- Two blog posts a week
- On-page & Google Business Profile
- NDIS-intent keywords & backlinks
- Compounding organic leads, free
Retargeting & Remarketing
- Meta & Google retargeting
- Warm-audience creative that converts
- Win back lost enquiries
- Lower cost per signed participant
Reporting & Strategy
- Weekly performance reports
- Cost-per-participant clarity
- Monthly call with the founder
- Plain-English numbers, never a junior
Provider Scale OS Included, Free
- The full 30+ tool NDIS system
- Lead pipeline & worker matching
- NDIS-aware invoicing & scheduling
- Replaces ~$1,800/mo in software
Pricing & ROI
What would an extra 5 participants a month mean to your business?
At roughly $30,000 in lifetime value each, five new participants a month is $150,000 in new revenue booked every month, and more than $1.8M added across a year.
And we don't need a contract to keep you. We're confident enough in the system that we don't have to lock you in. Month to month, cancel any time with 14 days notice. Most agencies want 6 or 12 months signed up front, because a contract is the only thing holding on to clients they aren't delivering for.
One flat monthly fee · Month to month · No success fees · No lock-in contract
How we compare
One partner vs. the usual options
Most providers cobble growth together from a marketing agency, a few tools, and their own spare hours. Here's how the whole done-for-you system stacks up against the alternatives.
| What you get | Provider Scale | Typical NDIS agency | Doing it yourself |
|---|---|---|---|
| Runs in a live $2M NDIS provider before it reaches you | |||
| Ads, landing pages, follow-up, outreach & SEO in one place | Piecemeal | ||
| Sub-2-minute speed-to-lead follow-up | Manual | ||
| Coordinator outreach (email + LinkedIn) | Rarely | If you have time | |
| Free Provider Scale OS, 30+ tools included | |||
| Month to month, no lock-in contract | No contract | ||
| Weekly reporting and a monthly call with the operators | Costs extra | ||
| Built and run by NDIS operators, not marketers |
One flat monthly fee for the lot, billed month to month with no lock-in contract.
Simple, proven, operator-led
From first call to first participant
Most agencies stretch this into six months. We don't. You'll know exactly what we're doing and when, in weeks, not quarters.
1
Day 0
Strategy & Audit
A free 30-minute call. We map your funnel, find the leak that's costing you participants, and hand you a written plan, whether you work with us or not. No pitch.
2
Weeks 1–2
Build & Launch
We set up your ad accounts, build your landing page, configure Provider Scale OS and write your follow-up sequences, then flip it live with coordinator outreach and speed-to-lead alerts from day one.
3
Weeks 4–8
First Participant
Enquiries land, get a reply in under two minutes, and move through the cadence. Most providers sign their first participant here, and their 2nd, the one that starts the clock on your first invoice.
4
Ongoing
Optimise & Scale
Weekly reporting, monthly strategy. We double down on what signs participants and kill what doesn't, so your roster fills predictably, not by luck.
Why Provider Scale
Built by operators who run the machine
Most NDIS marketing agencies have never signed a participant, matched a worker or passed an audit. We do it every single day in our own provider, a live $2M operation with 70+ active workers and a 100% NDIS audit pass rate to date. The exact funnel that fills our roster is what we hand you, nothing untested, nothing outsourced offshore.
- Operator-proven, the same funnel that built our $2M NDIS provider.
- No lock-in contract, month to month, cancel any time.
- Registered or unregistered, plan-managed, self-managed or NDIA-managed.
- Free Provider Scale OS included, the 30+ tool system to run it all.
Real results, real operators
Driven by data. Measured in participants.
A snapshot from the funnel we run every day, in our own NDIS provider and for the providers we partner with. We can introduce you to any of them on a call.
ProviderResultChannels
Support Match
Enrichment Care
BreakFreeHealth
KoracareFigures reflect results from our own NDIS operation and partner providers. Your results depend on your service area, capacity and offer.
Common questions
What providers ask before they sign
When do I start paying? +
You get set up with a one-time onboarding cost, then a flat monthly fee billed month to month. There's no lock-in contract and no minimum term, so you can cancel any time with 14 days notice. We'll cover the full pricing on a quick call.
How does the pricing work? +
It's one simple flat monthly fee, no success fees or platform charges. Ad spend is separate, you pay Meta and Google directly from your own accounts, your money. Most providers budget $20–$30 a day for ad spend on top. We'll walk you through exact numbers on a quick call.
Is there a lock-in contract? +
None. It's month to month, with no minimum term. Cancel any time with 14 days notice.
Do I have to be a registered NDIS provider? +
No. The Growth service works whether you're registered or unregistered, and across plan-managed, self-managed and NDIA-managed participants. We meet you wherever you are and focus on bringing participants through your door.
How fast will I see results? +
Ads usually go live in week two. First qualified enquiries land within 7–14 days of launch. Most providers sign their first participant by weeks four to eight, aiming for a steady 3–5 new participants a month by month three.
What makes you different from a marketing agency? +
Our sister company is a live NDIS provider with a $2M annual run-rate, 70+ active workers and a 100% audit pass rate to date. Every system we sell, we run in our own business first. Every claim we make, we've measured. No other NDIS agency can say that.
Ready to fill your roster?
Book a call. We'll handle the rest.
Tell us about your NDIS business and where you want to grow. We'll put together a no-pressure plan and show you exactly where your next participants are coming from, anywhere in Australia.
- Free strategy call + free Provider Scale OS, no strings.
- No lock-in contract. Month to month, cancel any time.
- Or book straight in at cal.com/provider-scale.